In an office environment, a leave of absence is considered as permission for an employee to be away from work for a period of time. It’s very important to submit a written leave request because later it can be used for documentation purposes as well as your senior officer will understand what you’re requesting. Moreover, submitting a written application also increases the chances of granting your request.
There are different formats available for a formal leave of absence application. So if you are wondering about the methods to write a leave of absence application for the Bangladeshi office then keep reading the article. Below you will find an in-depth discussion about application format, what information to include, what to avoid, and various samples.
What To Include In A Leave Of Absence Application For Office?
There are quite a few important points available that you must include in your official leave application. They are:
1. Salutation
2. Purpose of the application (subject)
3. Reason for leave
4. Number of leaves needed (particular dates)
5. Work plan during your absence
6. Contact information
7. Signature
Dos And Don’ts For Requesting A Leave Of Absence
As an employee, you should ask for your leave in the best possible way. There are a few Dos and Don’ts that will help you write a leave request effectively and professionally. Let’s check them out.
Submit The Letter Before The Time: An employee needs to inform the concerned authority before the time of their casual leave. When the authority will receive your application they will have sufficient time to evaluate the application and might appoint some other person to look over the work during your absence.
Use Formal And Professional Language: It’s very important to use formal and professional languages when writing an official leave application. A well-composed application is a good way to notify about your concerns leaves.
Include A Signature: Don’t forget to add a signature at the end of your leave application. Also mention your name, job designation, etc.
Keep The Application Sort And Precise: Write your leave application in a formal format and make it sort and precise. Only include the required information because making the application long will create a negative impression.
Mention The Exact Dates Of Your Leave: Don’t forget to include the date when you are leaving. Also, include the date when you will re-join the office.
Formal Leave Of Absence Application Samples
Annual Leave Application
Date:
Supervisor’s Name
Title
Organization
Address
City, State Zip Code
Subject: Annual leave application
Dear (Recipient’s Name)
I am writing this application with reference to my remaining annual leave quota. I am planning to go on a trip to Europe with my family. Thus, I would like to avail my remaining 25 days of annual leave from (Date) to (Date)
I have assigned my duties to (name of a team member) for the current project we are working on. He/She has been working with me and understands the role effectively. Also, I am looking for all the essential inputs required for the project before I leave for vacation.
I request you to consider my leave request. During my absence, I can be reached at my phone number and email id (Email address and contact no).
Yours sincerely
(Your Signature)
Your Name
Job Title
Maternity Leave Application
Date:
Supervisor’s Name
Title
Organization
Address
City, State Zip Code
Subject: Maternity leave application
Dear (Recipient’s Name)
I am (Name) working as a (Job Title) in (Department Name).
I am nearing the end of my pregnancy and hence seeking maternity leave as suggested by my doctor. I request you to kindly approve my maternity leave for the duration of (start date) to (end-date) as per company policy. My due date is (date).
As I will be away for a continued long period, I have assigned my duties and responsibilities to (colleague name). In case of any difficulty, you can reach out to me at my number (Contact no).
I have attached my medical certificate along with pregnancy proof submission and other relevant documents. Apart from this, I would also like to understand the insurance coverage for the cashless billing process. Please let me know the concerned person for the same.
Thank you for your consideration.
Yours sincerely
(Your Signature)
Your Name
Job Title
Paternity Leave Application
Date:
Supervisor’s Name
Title
Organization
Address
City, State Zip Code
Subject: Paternity leave application
Dear (Recipient’s Name),
I am writing to inform you that my wife’s due date is approaching, i.e. at the end of the month. Therefore, I am looking forward to using my paternity leave from (start date) to (end-date) as per the paternity leave policy.
In my absence, I have assigned duties to (colleague name) to take care of all incomplete tasks. I can be reached via my phone number (contact number) and email (e-mail address) during my leave tenure in case of any queries.
I appreciate your assistance in this matter. Thank you for your consideration.
Yours sincerely
(Your Signature)
Your Name
Job Title
Casual Leave Application
Date:
Supervisor’s Name
Title
Organization
Address
City, State Zip Code
Subject: Casual leave application
Dear (Recipient’s Name)
I am writing to request you for a five-day leave from (start date) to (end-date) as I have to urgently attend a medical emergency of a close relative and as he/she is situated in (location), I have to be away from the town for five days.
I will resume work from (date), and I shall be reachable at my email id (email address) and phone number (contact number). Besides, I have instructed (colleague name) to take care of certain responsibilities during my absence. She/he is well equipped for any emergency or in case any assistance is required.
Yours sincerely
(Your Signature)
Your Name
Job Title
Sick Leave Application
Date:
Supervisor’s Name
Title
Organization
Address
City, State Zip Code
Subject: Sick leave application
Dear (Recipient’s Name),
With reference to the above subject, I want to bring to your kind attention that I am suffering from critical back pain and my doctor has suggested taking through rest for five days initially. The doctor also recommended going for an MRI scan along with a week of physiotherapy sessions and other medications.
I am not aware of my future possibilities for leave as the situation is based on how much rest can I take.
I request you to please grant me leave for five days, i.e. from (starting date) to (end-date) for the betterment and speedy recovery of my lower back. Also, let me know if any further clarifications are required for the case. I am attaching my medical certificate along with this email.
I can be communicated at (email address) and on (phone number) in case of any queries and emergencies. Besides, I have explained the tasks to (colleague name) to be taken care of in my absence.
Yours sincerely
(Your Signature)
Your Name
Job Title
Emergency Leave Application
Date:
Supervisor’s Name
Title
Organization
Address
City, State Zip Code
Subject: Emergency leave application
Dear (Recipient’s Name)
It is with regret that I need to request an emergency leave starting today. As the nature of the leave is that they are unpredictable, I feel sorry that I am unable to provide you with more than one day of notice.
My sister met with an accident a few hours back, and she has been hospitalized in an emergency. I am required to be present at the hospital, along with my parents in (Location). I anticipate having most of my immediate issue to take taken care of within a week and hope to join the office back on Monday, i.e. (date of your joining).
Please reach to me in case of any emergencies and queries regarding work at my email id ( email address) and my phone number ( contact number). You can also contact (colleague name) for any work-related discussions as she is aware of the ongoing project and tasks related to it.
Yours sincerely
(Your Signature)
Your Name
Job Title
Vacation Leave Application
Date:
Supervisor’s Name
Title
Organization
Address
City, State Zip Code
Subject: Vacation leave application
Dear (Recipient’s Name)
This is to request you for your approval for a ten-day leave for my planned trip to (location) with my family. I have been collecting my leaves for the trip, and I am very excited about the same.
I am writing this letter to formally notify you about my leaves from (start date) to (end-date). I will join the office from Monday, i.e. on (date).
I will update you with the final draft this week and will submit the file to you. You can contact (colleague name) in my absence as she is aware of the same. I can be reached at email id (email address) and phone number (contact number) in case of any queries.
I hope you will acknowledge my application and process the same earliest.
Yours sincerely
(Your Signature)
Your Name
Job Title
One-Day Leave Application
Date:
Supervisor’s Name
Title
Organization
Address
City, State Zip Code
Subject: One day leave application
Dear (Recipient’s Name)
I am writing this to inform you that I need to take a leave for (date) as I have to attend a seminar on Literature festival held in the city. I am very keen on taking such sessions which help me to expedite my personal and professional growth.
In case I need to attend another session meet, I will inform you at the earliest. Please feel free to contact me at my email id (email id) and phone number (contact number). I have also explained (colleagues name) about the tasks that need to be completed in my absence.
Yours sincerely
(Your Signature)
Your Name
Job Title
Half-Day Leave Application
Date:
Supervisor’s Name
Title
Organization
Address
City, State Zip Code
Subject: Half-day leave application
Dear (Recipient’s Name)
Today is my son’s birthday, and we are celebrating it in the evening. So I need a half-day leave after lunch so that I can take care of my son’s birthday works. I have sent you all emails regarding the ongoing new project.
I will be available on my phone (phone number) and email id (email address) in case of any emergency. Moreover, I have guided (colleague name) in case any query arises. I am sure the team will handle the work nicely in my absence.
I hope you understand my situation.
Yours sincerely
(Your Signature)
Your Name
Job Title
